OneDrive for Business

OneDrive for Business

What

OneDrive for Business is an online storage space where you can store files. The files are accessible from different devices, such as PCs, tablets or smartphones, and from any location. These files can be synchronized with a local folder. It is also possible to share documents with others and work with colleagues or fellow students on the same document. Every UGent employee and student has their own OneDrive for Business with 2 Terabyte, or 2000 GB, of storage space. OneDrive for Business is a part of Office 365.

Access via the browser

There are different ways to access the files in your OneDrive for Business. The simplest way is through a web browser. To do so, open onedrive.ugent.be in a browser window. You can upload, download and share files with others through the browser. Office documents can be edited in the browser, using the online versions of Office applications such as Word, Excel or OneNote. No local installation of Office is therefore required.

Access via the OneDrive for Business client

For most devices, there is also a 'OneDrive for Business client' that allows you to synchronize the files in your OneDrive for Business with a local folder. This has the advantage that you can open the files via the Explorer and that they are also available when you don't have an internet connection. For example, there is a OneDrive client for Windows external link icoon and Mac external link icoon, but also for mobile devices on Android external link icoon and for the iPhone external link icoon.
The OneDrive for Business client is standard installed on Windows 10 and is also part of Office 2016. So if you have Windows 10 or Office 2016, you don't have to install anything and you can open the client using the start menu.

OneDrive for Business in Office 2016
If the OneDrive for Business client is not yet installed, we recommend installing Office 2016.
How? See:Install Office 2016.
Make sure you are logged in with your UGent account by clicking the' Sign in' button in one of the Office applications.
Then open the start menu, open the OneDrive for Business client in the 'Office 2016' folder and click on 'Sync Now'.
After the installation, a new folder "OneDrive - UGent" appears in your profile containing your synchronized OneDrive for Business files.

Files you add to this folder using the Explorer will automatically sync to your OneDrive for Business storage space.


OneDrive for Business client without Office 2016
It is also possible to only install the OneDrive for Business client without Office 2016. This can be done by opening onedrive.ugent.be and clicking on "Get the OneDrive apps" or "Download the OneDrive apps". Follow the instructions to install the OneDrive app on your device. After installation, the following login window appears:

Enter your UGent e-mail address and click on "Sign in".
Then log in with your UGent email address and UGent password.
Choose the folders you want to synchronize between OneDrive for Business and a local folder.

Click on' Next' to start synchronization.
After the installation, a new folder "OneDrive - UGent" appears in your profile containing your synchronized OneDrive for Business files.

Files you add to this folder using the Explorer will automatically sync to your OneDrive for Business storage space.

Share files on OneDrive for Business

Files on OneDrive can be shared with other UGent students or employees in the following way:
Open onedrive.ugent.be and sign up with your UGent account.
Right click on the document you want to share and choose' Share'.
Enter the name of the person you want to share the document with and click the 'Share button'.

What happens to my OneDrive files when I leave UGent?

Your UGent account will also be closed when you leave the UGent. As a result, you no longer have access to the UGent Office 365 applications, including OneDrive for Business. Plan in advance: it is important to save the OneDrive files you want to keep in advance in an alternative location. There are various options for this:

More info about OneDrive for Business

What is OneDrive for business?
OneDrive-video-training
Video: set-up onedrive on your phone or tablet
Add a onedrive-account to a Windows 10-phone
Use OneDrive on ios: iPhone of iPad
OneDrive op iOS gebruiken - CAUTION: It is not possible to automatically upload photos and videos from your device with OneDrive for Business.
Use OneDrive for Android - CAUTION: It is not possible to automatically upload photos and videos from your device with OneDrive for Business.
Set up your computer to sync your OneDrive for business files in Office 365
Choose which OneDrive folders to sync to your computer
Should I save my documents to OneDrive for Business or a team site?
Create a document from OneDrive for Business
Manage your OneDrive for Business storage
Invalid file names and file types in OneDrive, OneDrive for Business, and SharePoint
Restrictions and limitations when you sync SharePoint libraries to your computer through OneDrive for Business