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You can manage your e-mails with rules, eg. an automatic reply or a SPAM rule, or to forward your e-mails.
When you enable rules, they will be continuously applied.
Enable an automatic reply (vacation message)
- Surf to https://outlook.office.com and log in.
- Click on the gear icon in the top right corner next to your name and then click 'View all Outlook settings'.
- In the menu on the left side go to 'Email' and select 'Automatic replies'.
- Turn on automatic replies.
- Adjust the start and end time if needed.
- Fill in the text you want. You can define different texts for people within UGent and for answers that will be sent to external people.
- Choose 'Save' once you are done.
Forward or divert e-mails
You can forward your mails to a different e-mail address.
Forwarded messages will be shown as messages that were sent by you. Replies will be sent to the address that forwarded the message
and not to the original sender.
- Surf to https://outlook.office.com and log in.
- Click on the gear icon in the top right corner next to your name and then click 'View all Outlook settings'.
- In the category 'Email', click on 'Forwarding'.
- Select 'Enable forwarding'.
- Fill in the e-mail address where mails need to be forwarded to.
- You can choose to keep a copy of the mails in your UGent mailbox.
- Choose 'Save'.
Set a SPAM rule
- Surf to https://outlook.office.com and log in.
- Click on the gear icon in the top right corner next to your name and then click 'View all Outlook settings'.
- In the category 'Email', click on 'Rules'.
- Click on the plus symbol (+).
- Fill in a name, eg 'SPAM'.
- At 'When the message arrives, and it matches all of these conditions', select 'It includes these words > in the subject...'.
- In the new window, type [SPAM] and click on the plus symbol.
- Confirm by clicking 'OK'.
- At 'Do all of the following', select 'Move, copy, or delete' > Move the message to folder...'.
- In the newly opened window, select the folder 'Junk Email' and click 'OK'.
- Once you are done click 'Save'.