Access for external parties - External Accounts at UGent
Target audience
Registered, resident partners in the University Halls of Residence (in particular in Home Heymans) receive their account information after a request to helpdesk, condition is that you are registered as a resident of Home Heymans in Oasis.
Holders of a visitors card receive their account information after request to helpdesk
(domestic or foreign visitors who are present in the context of a scientific exchange program during a certain period at the Ghent University,
are entitled to an account provided they formally because of Dowa or DOZA granted visitor status gain).
External education providers can obtain an account as long as their involvement is included in a program designed by Ghent University in OASIS.
External members of the Board of Directors are entitled to one account, and on request can retain this account up to 5 years after leaving the board.
External persons who are not entitled to a UGent account can, by invitation and after registration with an email address, obtain an external account for secure, personalized access to certain web applications of Ghent University.
An external account
is intended for people who do not have a UGent account.
provides secure, personalized access to certain web applications of Ghent University.
is created from an email address. Once the email address is registered, its owner is notified. He or she can then log in to the application with that e-mail address.
How do you get an external account?
On invitation: an employee with a UGent account sends you an email with an invitation to access a certain web application.
The employee who invited you must set access rights for you. You must activate your account by choosing a password.
By creating an account for a UGent application such as Oasis, the academic platforms, etc.
Good to know
You can access various web applications from Ghent University with 1 external account.
Only 1 external account can be created per email address.
You CANNOT create an external account with a UGent e-mail address.
Manage your external account
Do you have a school or work account from Microsoft, or a private Microsoft account (for example Hotmail, Live or Outlook)? You can manage your account at https://myaccount.microsoft.com.
In any other case, you will have to inquire your e-mail provider.
Logging in with your external account
Open a UGent webapp.
Depending on the e-mail address of your guest account, logging in is done differently:
If you have a school or work account from Microsoft, or a personal account from Microsoft (e.g. Live or Outlook), log in with that account via Microsoft.
If you have a Google account (Gmail), sign in via Google.
In all other cases, you will receive an e-mail with a one-time, temporary number code.
Click on "Send code" and open your mailbox.
Copy the numerical code and enter it on the UGent login screen. Click on "Log in".
You get access to the UGent application.
Questions about your external account?
Registration not successful? Make sure to use a valid e-mail address.
