ICT guide for employees

This page provides an overview for employees. Are you a student? Then read the ICT guide for students.

DICT (Department of Information and Communication Technology) is responsible for ICT at Ghent University. The more than 100 employees of the department are responsible for a sustainable ICT infrastructure, applications and support.

Access control for secured government applications

There are many applications from the federal and Flemish governments that UGent employees need to use. To gain access to a secure government application, specific access rights (authorisations) must first be granted to individual employees.

UGent account & password

New staff members automatically receive an invitation via e-mail to activate their account. Choose a strong password and also activate multi-factor authentication.

Athena (software platform)

This platform provides you with access to all online applications for which Ghent University has a license. You can start these applications from any PC by using your Ghent University account.

Curios (online test platform)

Curios is the online test and survey platform for creating multiple choice exams, self-tests and surveys.

Data security

DICT does everything to guarantee a safe workplace and combats many cyber attacks. However, all Ghent University employees bear responsibility for data security. Being aware of information security and following some basic rules, should be part of your professional lifestyle. This ultimately leads to a win-win situation: the avoidance of ICT security problems will save you, your colleagues and Ghent University a great deal of time and resources.

How can you help?

Data storage

For students, staff and researchers, UGent offers several possibilities for data storage.
An overview can be found on this page.

UGent staff have access to two network drives:

In addition, you can also use OneDrive for Business to access your files from anywhere and from any device.

Digital signing

Want to digitally sign a document? Discover the different possibilities.


Your UGent e-mail address is structured as: name.surname@UGent.be.


For all ICT issues contact the DICT Helpdesk via DICT Helpme.

Do you have a question about non-IT-related matters? Check the overview of all the different helpdesks.

ICT Purchases

Do you wish to purchase ICT material? This is possible from the suppliers with whom UGent concluded a framework agreement. The DICT Shop also takes care of the recycling of old computer material.

ICT training

Do you want to further improve your ICT skills? DICT regularly organizes training courses.

Internet access (UGentNet)

There are several ways to access UGent's network: at your workplace with a UTP cable, wirelessly via the WiFi network Eduroam or via a VPN connection for locations outside UGent.


On the intranet, employees are kept informed about what is going on at our university. They also find all the information and tools they need for their daily activities at Ghent University.

Microsoft Intune

DICT is fully committed to Microsoft Intune, a cloud-based service for mobile device management (MDM) and mobile application management (MAM), to manage all professional laptops and desktops centrally and flexibly.

Office 365

With Office 365 you can access your Office 2019 applications anytime and from any device. The Office 365 suite includes Outlook, OneNote, Word, Excel, PowerPoint and OneDrive.

PC rooms

PC classrooms have been established in all faculties and in some central locations. Most PC rooms are suitable for both classroom teaching and free practice. You can also print, copy and scan there.

SAP (financial administration)

All financial administration (purchases, sales, entering expenses, ...) at UGent is done in SAP. Use SAP via the software platform Athena.

SAP MijnApps

SAP MijnApps is a collection of apps in the areas of Personnel (payslips, registration of vacation days and bike kilometers, reimbursement of work-related expenses, ... ), Finance (travel requests and expenses, ...) and Welfare and Environment (hazardous materials database).

Scientific Computing (HPC)

The HPC-UGent team of DICT is responsible for services, training and support in the field of scientific computing. And this for researchers of UGent, industry and other knowledge institutions.

TimeEdit (booking classrooms)

University halls, classrooms and auditoriums can be booked via TimeEdit.


Ufora is UGent's digital learning environment that facilitates communication between lecturers and students. Here you will find information and teaching materials, the Curios test environment, a course management system, ...

Your own website

Through the W:-drive or G:\WWW you can set up a personal website. This always has a default URL:

Multimedia (lecture recordings, livestreaming, ...)

Discover all the possibilities for lesson recording, livestreaming and the other services with which Team Multimedia (DICT) supports UGent staff: